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1. Context
Include information to show the circumstances and environment in which the role operates, (general points about the business) For example, Textile business, position in relation to others (part of team etc) the interplay between the role and other departments/customers, any special Company policies or procedures that apply
The Group operates a group Finance function based out of head office in Leicester, accounting for both manufacturing and buy/sell operations for own brands and private label customers in wholesale and retail clothing markets. The role forms part of a small team of multi-skilled finance people who manage the transactional finance and production of robust financial information for the whole business. There are many stakeholders both within and outside of the business who rely on the service, accuracy and efficiency of the Finance team and this role is pivotal in dealing with customers, suppliers, shareholders and other stakeholders. Due to the size of the team, this role (and all the other roles in the team) is expected to be flexible regarding responsibilities to ensure that delivery of team goals are met.
2. Purpose
State briefly the overall purpose of the role and what it is to achieve for the business.
Assisting with the robustness and completeness of all financial transactions to TB level for all group companies, getting co-operation from internal and external contacts to be able to process documentation and ensure that the business records accurate transactions. Providing cover for the payroll function, purchase ledger and sales ledger. Dealing with contacts face-to-face, by phone and e-mail (or other written media) in a professional and appropriate manner. Other financial/administrative duties as required to fulfil Finance team goals.
Need to Achieve
1. Key Outputs
List the key outputs of the role i.e. what the role holder needs to achieve and why
Primary
- Responsible for the fixed asset register and depreciation charges
- Record accurately and efficiently the accruals and prepayments for PAN UK
- Assist the Finance Manager with balance sheet reconciliations for PAN UK
- Assist in the preparation of PAN UK accounts to TB
- Responsible for the preparation of accounts to TB for Pantherella USA
- To produce weekly payroll BACS and associated paperwork for approval, ensuring appropriate authorisation and checking timesheets for completeness.
- Reconcile the holiday pots on a monthly basis so at the end of the holiday year balancing holiday payments are correct based upon claims and accrued holiday for the year;
- To reconcile and oversee the petty cash (including foreign currency advances) utilised for the business, ensuring authorisation and documentation are in line with policies;
- To process credit card expenditure and personal employee expenses through the Continia portal checking the cost and VAT split against uploaded receipts, and to chase and escalate any overdue costs
- Responsible for RGR reconciliation and reporting
2. Key Relationships
Show those working relationships, both inside and outside the Company, which directly affect the success of the role,
Due to the size of the company and the Finance Team, this role has many stakeholders inside and outside of the company, including but not limited to, the managers and authorised signatories of the group, the Directors, the shareholders, the suppliers and employees, the bank and finance providers, the auditors, any contractors appointed by the organisation to review costs and services, tax authorities and government bodies.
Need to Know
1. Qualifications
List here what role holder needs in the way of formal education, professional qualifications and accreditation from industry bodies
The role holder needs to be AAT intermediate level (3 or above) and will have some industry experience as detailed below.
2. Experience, Skills & Knowledge
Describe any specific experience requirements, for example, experience of specific equipment or specialist skills and knowledge required.
Accounting industry experience where they have routinely assisted with month and year end activities.
- Payroll experience preferred but not essential
- Above average excel skills
- Experience of working co-operatively as part of a team
- Experience of working with confidential paperwork
3. Attributes & Behaviours
Describe any specific behaviours required to fulfil the role
- Team player
- High attention to detail
- Organisational skills
- Professional communication manner
- Ability to understand and prioritise workload for maximum company benefit
- Demonstrable initiative skills
Salary and benefits
- Up to £30,000 per annum (depending on experience), payable monthly on the 15th day of each month.
- The business is happy to support further AAT study (expense and leave). The salary will then be up to £28,000 per annum (depending on experience).
- Contributory pension 3%
- Group Life Insurance (self) - £40,000
- 24 hour GP/Health Support services (self/family)
- On Site Parking, free tea/coffee, site facilities currently being enhanced (ie. new rest / canteen area)
- 32 days holiday
- Perks platform (huge discounts from retailers/services)
- Staff discounts
Next Steps
If you would like to apply for this position, please send your CV and covering letter to Karen McGowan ([email protected]) . Karen is very happy to answer any initial questions about this role which you may have before applying, and you should email Karen who will organise a telephone call with you.
The start date would be from May 2023.
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